Records of instructional, supervisory and administrative personnel which are in the sole possession of the maker and accessible only to the maker or a substitute are specifically excluded from this definition of educational record.
If, after inspecting a record, a student believes that information contained in the educational record is inaccurate or misleading or violates his or her privacy, the student may request that the record be amended by presenting such a request in writing to the appropriate records official.
Should a student wish to have such records released, a signed, notarized and dated written request must be directed to the proper records official, specifying the records to be released, the party or class of parties to whom records are to be released, and a request for copies to the student, if desired.
Records include minutes, reports, correspondence and subject files, financial and accounting records, photographs, engineering drawings, land records, engineering and valuation records, advertising literature, timetables, publications, and many other materials documenting the principal staff and operating departments.
The records contain much information on irrigation and the development of water resources, improvement of crop and livestock breeds, the eradication of crop and livestock pests, tilling and fertilization practices, development of agricultural credit mechanisms, land settlement progress, and innovations in farming processes and machinery.
Many of the records were originally created by the GN's predecessor, the St. Paul, Minneapolis and Manitoba Railway, and record the disposition of its granted lands in Minnesota (swamp land grants) and North Dakota.
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